CONCESSIONS

Support your IHS community and earn money for your sport, club or activity!

The Booster Club is now collaborating with ASB to offer concessions at most varsity games and meets in the stadium and gym.  The objective is to raise funds for the Booster Club and ASB, provide fundraising opportunities for extra-curricular clubs and teams, and foster school spirit by selling concessions to spectators at events.  We appreciate your support!

BOOSTERS ASB PARTNERSHIP

With the Boosters - ASB partnership, ASB is providing the Booster Club with the use of the Outdoor and Indoor Concession Stands and will maintain the equipment in the Concession Stands.  The Booster Club will manage the Concession Stands, including purchasing inventory and supplies, scheduling events when the Concession Stand will be open, and coordinating with the volunteer groups selling concessions.  

WHO WORKS THE STAND?

The Booster Club is relying on Class Councils, Teams and Clubs to staff the Concession Stand for specific Events.  These groups will share in the profits of the Concession Stand so this is a fundraising opportunity for your student group! 

For the 2019-2020 school year, after the conclusion of each athletic season, profits from the Concession Stand during that season will be distributed: 

• 10% to ASB
• 35% to the Booster Club
• 55% to the Class Councils, Teams, and Clubs that volunteered in the Concession Stand (allocated based on volunteer hours worked)

The Booster Club is asking each Team or Club that received Booster Club grants during the 2018-2019 school year or plans to request a grant during the 2019-2020 school year to staff the Concession Stand for at least two events.  This will allow those groups to be able to take advantage of this new fundraising opportunity, and in turn, support the Booster Club. Teams and Clubs are encouraged to sign up for more than two events, but we initially want to get grant recipients on the calendar for their first two events.  

The plan it to get all grant recipients on the calendar for 2 events first, and then give other groups opportunities to sign up as well. If two groups request the same initial two events, we may consider the percentage of that group's Booster Club members in assigning events.  

Given the amount of interest for the 2019-2020 Fall & Winter seasons, it is unlikely that any group will be scheduled for more than 2 events per season.  

 

INFORMATION FOR VOLUNTEERS

Before your event, please review the Volunteer Guidelines so you understand the Booster Club’s expectations.

Each volunteer should have a primary responsibility. For most events, 3 volunteers will be sufficient - a Cashier, a volunteer in charge of Food Prep, and another in charge of Inventory.  Each will be responsible for their own tasks for set-up, sales, and closing.  You are welcome to staff the stand with more than 3 volunteers, but for purposes of calculating total volunteer hours for the distribution of proceeds to volunteer groups, we'll assume you had a maximum of 3 volunteers at a time (12 for Friday night football games, and 6 for basketball Quads).  

You will need to have an adult volunteer present at all times in the concession stand AND a volunteer who has a food hander's card.  The Food Handler's Card can be obtained through an on-line class through this link.  

For large events, such as Friday Night Football games and Quad Basketball Games, you will more than 3 volunteers.   Friday night football operates best with 12 volunteers (4 cashiers, 4 runners, someone handling hot food, pizza, and inventory, and one adult helping out as needed).   We expect Friday night Basketball Quad games to operate in a similar manner - but with 6 volunteers total - 2 cashiers, 2 runners, and someone on pizza & inventory.  Some flexibility will be needed depending on crowds and weather.  Reach out to concessions.ihsboosters@gmail.com if you have any questions about the number or type of volunteers you should have.  

If you'd like a high-level overview of what tasks need to be completed to set-up and close the Concession Stand, it may be helpful to review the Opening Checklist  and Closing Checklist.  If you are working a weekend event, please review this Weekend Opening Checklist.  We also have an additional checklist for Indoor Events.  Because we assume that every volunteer group is a first time crew in the Concession Stand, we have provided instructions that go into much more detail for CashierFood Prep , and Inventory  and can be found in the Concession Stand for your reference, as are specific instructions for Pizza, operating the Square Terminal, and making Coffee, Hot Dogs, Popcorn, and Hot Beverages.  Finally, here are some Tips we've come up with.  All of these documents are printed and located in the Concession Stand.  

We ask that you please use a Volunteer Log and Event Summary to record Event-Specific Information - volunteer sign-in, items to note, low inventory, discarded inventory, etc.  Use a Cash Box/Change Reconciliation Form for each Cashier.  If you have technical issues and are unable to use the Square terminals, please record sales using a Cash Sales/Inventory Tracking Form.  These forms will all be located in the Concession Stand for your Event.

For more information or to sign-up, contact Chair, Danielle Githens, concessions.ihsboosters@gmail.com 

BOOSTER CONCESSIONS COMMITTEE

 

The Booster Club welcomes parent volunteers!  Join the fun and active Management Concessions committee today.  Each sport and club also needs a parents volunteer to rally their club, sport or activity to work the booth and make $$$ for their activity.  

Concessions Chair:  Danielle Githens

Concessions Treasurer:  Gia Pak 

Concessions Inventory Support:  Anissa Pascale, Whitney Garner

Concessions Volunteer Coordinator:  Carmela Gellos 

Concessions "On Call" Volunteers NEEDED: Volunteers who are willing to be on an “on-call” list to work in the concession stand if other groups haven’t signed up.  Right now we are planning to schedule 3 people in the stand for most events (other than football and quad basketball games).  That might change once we get going, but for now, you can grab a couple of friends and work for a few hours at an athletic event to benefit Boosters (or your child’s clubs/teams).  

Concessions Booster Club Representatives (5) NEEDED:   This volunteer will meets a volunteer group when they arrive to an event - unlock the doors, hand off paperwork and instructions, and answer questions.   

Lida Buckner
Danielle Githens